Student, Child and Athlete records
It all starts with a record.
Whether you're managing students, athletes, or the children in your daycare, every profile captures the essentials — name, date of birth, class or team, emergency contacts — and, just as importantly, the guardians who need to stay in the loop.
From the moment they're added, everything else in mymeddiCAL — health plans, medication events, forms, camps — connects back to that one record, so nothing is ever managed in isolation.
A beautiful native mobile app gives admins and staff a quick view of exactly what's happening, right from their phone — while the web dashboard offers a snapshot of today at a glance: headcounts, guardians, health plans, and scheduled events, with anything overdue or awaiting approval flagged the moment you land on it.
Bring your whole roster in on day one.
Upload a spreadsheet with names, year levels or teams and each guardian details in a single pass — or add records one at a time as they enrol throughout the year/season.
Either way, you're ready for a health plan the moment they're in the system.
Health Plans
A health plan is the day-to-day instruction manual for managing a medication or condition — what to give, how much, when, and who's responsible.
Once approved, it drives everything downstream: reminders, medication logging, and guardian visibility, all built from that one plan.
Health Plans can be started from a standard action form or created completely custom. Plans can be created by guardians/parents and sent to the receiving organisation or started by admins themselves.
Build a plan around exactly how a medication or condition needs to be managed — dose, frequency, timing, start and end dates, and the staff member responsible. Set a schedule once and copy it across the rest of the week in a single click, instead of re-entering the same times five times over.
Plans aren't limited to medication, either — conditions that need monitoring rather than dosing follow a "Watch & Act" plan through the exact same workflow.
Camps & Excursions
Camps and excursions are a primary reason mymeddiCAL exists.
The time you hand over 24hr guardianship to another individual can be stressful - but not with mymeddiCAL.
As a guardian, you have total visibility of the plan you created and how it's executed on the day
As an staff member or teacher, your tasks are laid out in perfect chronological order.
No matter if it's a week long or single day camp - mymeddiCAL gives you a perfect management tool to give all involved peace of mind.
Setting up a camp or excursion takes minutes, not a spreadsheet you rebuild every term.
Give it a name, a start and end date, and a destination — including the right timezone if it's interstate or overseas — and mymeddiCAL has everything it needs to start tracking who's going and who's responsible for them.
Assign a leader and the rest of your staff team from the people already in your system, marking who's in charge so there's never any doubt about who owns a decision on the day.
Build your student roster by hand, or filter your whole cohort down to a class, year level, or existing tag in a couple of taps — no re-entering names you've already got on file.
Once it's created, the camp becomes the hub everything else connects to: every permission request, medical form, inventory checkout, and medication event for that trip lives in one place, tied back to the camp itself.
Plans change — dates shift, a staff member drops out, numbers grow — so a camp can be edited right up until it's underway, with its status moving automatically from upcoming to in progress to completed as the dates play out.
Digital Forms
Paper permission slips and PDF medical forms get lost, scanned wrong, or filled out by hand under time pressure.
Digital Forms replaces all of that with one connected system: staff find, build, or digitise any form in minutes, guardians complete it on their phone with the fields mymeddiCAL already knows about their child pre-filled, and every response is tracked automatically — sent, in progress, or submitted — without a single spreadsheet.
Camp permissions, medical consent, and health action plans all move through the same simple flow, whether it's a recognised ASCIA action plan or a form your organisation wrote from scratch.
Every form comes pre-loaded with what you already know — name, date of birth, year level, and the relevant camp or excursion's dates and destination — pulled straight from the profile and the activity it's attached to.
Guardians land on a form that's already half done, so what's left to fill in is just the new information you actually need from them.
Medication & Incident Management
Every dose given, every incident logged — captured the moment it happens, whether it's a scheduled medication round or an unplanned trip to the office.
Staff record it from the web console or right from their phone, timestamped and attributed to whoever was there, so when someone asks "what happened, and when," you already have the answer — and a digital/audit trail to prove it.
Keep every child's medication approvals organized and auditable in one place.
Staff can instantly log medications confirmed okay to give — like a verbal approval from a phone call — while guardians can request additions directly from the mobile app for staff review.
Every request routes through your existing Approvals workflow, with automatic email alerts to admins and instant updates back to guardians once a decision is made.
See at a glance which medications are active, pending, or rejected for each student, plus a full history of when a medication was last given — reducing phone tag and keeping your medical records audit-ready.
